Collaboration requires meetings; however, people do not always like attending meetings with no objective. In this article, you will learn how to schedule a meeting and maximize participation.
6 Tips for Scheduling a Meeting Effectively
Scheduling a meeting is not about sending text or emails containing the venue and time. Here are ways to schedule a meeting and have full attendance.
Choose the right time
The choice of time is critical, as is considering your participants’ time zones and work schedules. Schedule the meeting with Google Calendar or you visit lemcal.com as they are more straightforward than most. Ensure you don’t schedule your meetings at lunchtime or the start of the business day, as folks may not be accessible.
Send invitations in advance
Allow enough time for preparation. Ideally, send invitations a week before. Incorporate a clear subject line, agenda, and associated files. This will help attendees understand what the meeting is for and why it is important.
Use a reliable meeting platform
Use a dependable platforms if the meeting will be virtual. All participants should have access to the platform, and you should offer technical support if needed.
Communicate the agenda
With a well-structured agenda, the meeting will stay on track and productive. Discuss key points and get a resolution. Attendees will prioritize the meeting when they know its value.
Send reminders
It is also common for people to forget meetings for busy schedules. Use calendar and/or email reminders a day before and one hour before a meeting to increase attendance.
Make attendance valuable
To encourage participation, make meetings engaging and interesting. Don’t fail to assign roles for input and keep the discussion brief. If an email suffice, skip the meeting to avoid unnecessary ones.
Conclusion
No meeting succeeds without an objective outlined properly. Implementing these steps will help increase attendance in your meetings and make them productive and efficient.
